best way to manage email overload for ceos

Sometimes teams set up calendar invites to request collaborative sessions so that time can be protected. To help ensure the conversation keeps moving, consider recording the session to so participants have the assurance they can play back the meeting to help them fill in notes later. Finish the session with a list of agreed action items against names to send following the meeting.

Be present-mute your notifications, put down your phone, limit your distractionsīe really clear about why everyone is in the session and what they’re being asked to contribute and how.

Let people know they're free to leave as soon as their contribution is complete.

Give people the chance to leave the meeting before it starts if they have learned from the summary that they don't need to be involved.

Introduce everyone during the meeting, and give everyone a chance to contribute.

To ensure you’re helping yourself and others get the most out of the session, consider these etiquette tips: Start each meeting with an outline of your agenda (“This meeting is about…”) and desired objectives or outcomes (“What I’d like for us to accomplish is…”). Strive to start and finish on time and consider using a timer to help you keep it on track. This removes risk of overlap and allows valuable time to prepare before your next call. Some organisations have stopped having 30 and 60-minute meetings, changing the defaults to 25 and 50 minutes instead.

Keep meetings short: change the default to 25 and 50 minutes Do your best exclude non-essential attendees unless they've specifically asked for the option to attend or be informed. Let people know if they will be core to the meeting (would you have to reschedule it if they couldn’t attend?) or if they are non-essential. Ensure your agenda is organised so that attendees who only need minimal involvement can leave as soon as their part is over whenever possible. If the answer to this question is yes, be mindful of who needs to be there.

Best way to manage email overload for ceos